The Manager, Science Administration exercises discretion and independent judgment related to SU2C’s Science Department and grant funding. Specifically, the Manager, Science Administration is responsible for: managing project and donor deliverable timelines within the Science Department, including but not limited to the SU2C Scientific Summit; operationalizing the selection and oversight of projects within the SU2C-managed research grant portfolio; drafting summaries of science and memoranda for internal use; conducting grants administration tasks for a portion of the SU2C managed portfolio; managing the grants database across the SU2C portfolio; coordinating yearly reviews of policies and procedures; providing first line response to questions and concerns from investigators, scientific partner organizations, and internal SU2C departments; providing key support to the Science Department in the oversight of grants and special projects. This position is based at our office in Los Angeles. Some travel is required.
• Management of Project and Donor Deliverable Timelines (35%)
Manages all aspects of timelines for science programs and donor deliverables in close coordination with the Senior Director and/or Program Managers. Works closely with the Senior Director and/or Program Manager to organize relevant meetings and communications to constituents to meet milestones and deliverables. Works closely with the Senior Director and/or Program Manager to prepare all relevant materials, ensure the applicant/grantee questions are addressed, confirm that application/progress review materials are complete and on-time, and manage selection meetings and project review meetings. Interacts directly with reviewers, grantees, and applicants and resolves related grievances.
• Grants Files/Database Management (20%)
Oversees the SU2C grants management files/database to ensure that relevant data is entered properly and on time by applicants and grantees as well as SU2C and AACR staff. Provides quality assurance oversight of data entry related to document submissions, reports, and notices. Acts as the lead contact with the database provider to resolve issues and to implement new processes in consultation with the Senior Director.
• Policies and Procedures Reviews (20%)
Formulate, affect, interpret, or implement grants management policies and procedures. Coordinates an annual review of SU2C Science policies and procedures related to the oversight of the SU2C scientific portfolio and transmission of key information to internal and external recipients. Manages information-gathering projects to inform innovative and thoughtful updates.
• SU2C Science Staff Support (20%)
Provides coordination and support for SU2C staff engaged in grants management and Science special projects. Reviews/fact checks materials for use in web, print or other media. Assists with donor deliverables assigned to SU2C Science and compliance reporting and tracking. Manages logistics of the SU2C Scientific Summit and other SU2C Science events, including but not limited to Innovation Summits and Selection Meetings, in consultation with the Senior Director and Program Managers. Negotiates agreements with sites where meetings will be hosted, in consultation with the Senior Director and SU2C Operations. Provides first line response to questions and concerns from investigators, scientific partner organizations, and internal SU2C departments. Investigates and resolves matters in consultation with the Senior Director.
• Other Duties (5%)
Other duties as assigned.
Internal: SU2C staff
External: Individuals, Companies and philanthropic organizations currently working in conjunction with SU2C on various initiatives
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- A minimum of a bachelor’s degree from an accredited institution of higher learning
- Five years experience in quality assurance, regulatory compliance, audit and/or compliance monitoring.
- Three years of supervisory or project management experience required.
- Experience with Institutional Review Board (IRB) compliance, data monitoring, clinical trial management, or regulatory affairs in an academic setting.
- Certified IRB Professional (CIP), Certified Clinical Research Coordinator (CCRC), or Regulatory Affairs Certificate through Drug Information Association, Inc. (DIA), Regulatory Affairs Professionals Society (RAPS), Center for Professional Innovation and Education (CfPIE) or equivalent
Language Skills: Proficiency in the English Language and excellent verbal and written communication skills in addition to the ability to present sensitive issues with a high level of tact, diplomacy and integrity.
Other Skills and Abilities:
- Working knowledge of basic regulatory requirements for research involving humans and/or experience in compliance-related work.
- Ability to multi-task and problem solve while maintaining extreme attention to detail.
- Capability to take direction and be flexible while working both independently and with others.
- Excellent judgment.
- The ability to prioritize multiple tasks as they are presented. The ability to work in a fast-paced, deadline-driven environment and refocus as the job and situations demand.
- The ability to work within a team and establish strong working relationships with individuals of diverse backgrounds and abilities.
- Use of standard office equipment, such as laptop, printer, scanner;
- Proficient in Microsoft Office, including Word, Powerpoint, and Excel, and project management software/tools
Possess Physical Ability to:
- Sit for extended periods of time.
- Operate a motor vehicle.
- Able to lift and carry files and/or boxes of up to fifteen (15) pounds in weight